Exhibition & Conference manual

Date: 14-15 November 2018 (Wednesday and Thursday)

Opening hours: 9 am to 5 pm on both days

Venue: Warsaw International Expocentre EXPO XXI, hall 1, ul. Pradzynskiego 12/14, 01-222 Warsaw, Poland

Frequency: Annual

Schedule:

Applying for exhibition and promotion
Deadline for stand purchasing - 30.09.2018
Deadline for ordering additional services and advertisement - 30.09.2018

Stand constructing
Date of stand assembly - 13.11.2018 from 8 am till 10 pm. Some stands may be possible to build on 12.11.2018 – to be arranged with the organizator.
Date of providing shell scheme stand - 13.11.2018 at 2 pm. Furnishing the stand is possible till 10 pm.
Disassembly time: 15.11.2018 from 5 pm to 10 pm. It is not possible to leave anything on the hall till 16.11.2018 as there will be another event.

The Perfect Store
Product(s) installment in the Perfect Store - 12-13.11.2018 according to the timetable provided by the Organizer. Dismantling - 15.11.2018 from 5 pm to 10 pm.

The Retail Congress
The Retail Congress is held in the Main Conference Hall on the first floor - 14.11.2018 from 10 am to 4 pm.
Deadline of submitting sponsors' advertising materials - 13.11.2017 until 2 pm directly to the conference hall

The RetailShow Afterparty
The RetailShow Afterparty - 14.11.2018 from 7 pm to 12 pm.
Every exhibitor receives either two admission cards, which can be picked up at the exhibition reception desk.
The cost of additional invitation card is 95 EUR Deadline of additional invitation cards ordering - 31.10.2018.

Custom made stand construction:
All inquiries, orders and comments regarding custom made stand constructions should be adressed directly to companies listed here.

Parking:

Day of stands assembly - 3 zł/hour (both cars and lorries)
Day of the exhibition – cars – 8 zł/first hour then 6 zł/following hours, max. 60 zł/day
Day of the exhibition – lorries – 20 zł/hour on main parking or 60 zł/day on a side parking
2 Day Pass – 85 zł, 3 Day Pass – 115 zł (cars only)

Payment to be made either via ticket machine in the main hall and on the -1 level or to the parking operator.
Parking operator contact number: +48 22 256 7176
PLEASE NOTE: Cash only when paying on the spot.

Shipment & transport services

ExpoSped Sp. z o.o. is the official exhibition forwarding agent. All queries, orders and comments concerning forwarding services should be addressed directly to the forwarding agent. The organiser does not act as an intermediary in contacts between the exhibitors and the forwarding agent.

ExpoSped Sp. z o.o.
12/14 Pradzynskiego Str.
01-222 Warszawa - Poland
ph./fax +48 (22) 256-71-71 to 73
e-mail: exposped@exposped.com.pl
www.exposped.com.pl

Accommodation

In a close vicinity to the EXPO XXI there are numerous accommodation facilities. Recommended hotels located no further than 2 km away from the venue of the RetailShow are the following:

Hotel Premiere Classe* - single room with breakfast 180,00 PLN per night; double room with breakfast 200,00 PLN per night
Hotel Campanile** - single room with breakfast 300,00 PLN per night; double room with breakfast 335,00 PLN per night
Golden Tulip Warsaw Centre*** - single room with breakfast 350,00 PLN per night; double room with breakfast 415,00 PLN per night

* Gross prices are given.