Exhibition & Conference manual

Date: 22-23 November 2023 (Wednesday and Thursday)

Opening hours: 9 am to 5 pm on both days

Venue: Warsaw International Expocentre EXPO XXI, hall 1 and  hall 3, ul. Pradzynskiego 12/14, 01-222 Warsaw, Poland

Frequency: Annual


Applying for exhibition and promotion
Deadline for stand purchasing - 30.09.2023
Deadline for ordering additional services and advertisement  - 30.09.2023

Stand constructing
Date of stand assembly - 21.11.2023 from 8 am till 10 pm. It is possible to build stands in part of the hall on November 21 - individual arrangements with the organizer.
To order utilities and additional equipment, please select the W form.
Date of providing shell scheme stand - 21.11.2023 at 4 pm. Furnishing the stand is possible till 10 pm.
Disassembly time: 23.11.2023 from 5 pm to 10 pm. It is not possible to leave anything on the hall till 24.11.2023 as there will be another event.

The Perfect Store
Product(s) installment in the Perfect Store - 21.11.2023 according to the timetable provided by the Organizer. Dismantling - 23.11.2023 from 5 pm to 8 pm.

The Retail Congress
The Retail Congress is held in the Main Conference Hall on the first floor - 22.11.2023 from 10 am to 4 pm.
Deadline of submitting sponsors' advertising materials - 21.11.2023 until 2 pm directly to the conference hall
The cost of  entrance card is 140 EUR.

The RetailShow Afterparty
The RetailShow Afterparty - 22.11.2023 from 7 pm to 12 pm - Villa Foksal
Every exhibitor receives either two admission cards, which can be picked up at the exhibition reception desk.
The cost of additional invitation card is 140 EUR. Deadline of additional invitation cards ordering - 31.10.2023.

Custom made stand construction:
All inquiries, orders and comments regarding custom made stand constructions should be adressed directly to companies listed on Form Z.


  • Stand assembly day - PLN 3 / hour (both cars and trucks)
  • Exhibition day - PLN 8 / first hour, then PLN 6 / subsequent hours, max. 70 PLN / day (cars only)
  • 2-day pass for the exhibition +1 day of stand assembly - PLN 95 (cars only)

Payment to be made either via ticket machine in the main hall on level -1 or at the booth at the exit from the parking. PLEASE NOTE: Cash only when paying at the booth.
Parking operator contact number: +48 517 608 616 

Shipment & transport services

ExpoSped Sp. z o.o. is the official exhibition forwarding agent. All queries, orders and comments concerning forwarding services should be addressed directly to the forwarding agent. The organiser does not act as an intermediary in contacts between the exhibitors and the forwarding agent.

ExpoSped Sp. z o.o.
12/14 Pradzynskiego Str.
01-222 Warszawa - Poland
ph./fax +48 (22) 256-71-71 to 73